A medium-of-instruction letter confirms the language used for a programme when the institution issues that statement. It does not automatically replace an English test for every university or scholarship.
Check acceptance before ordering
Read the receiving programme’s language requirement. Ask whether it accepts an institutional letter, which qualifications it covers and whether there is a graduation-date condition. Save the response before paying for a document that may not meet the rule.
Avoid assuming that “English-speaking country” and “accepted language evidence” mean the same thing. The receiving organisation sets its own evidence standard.
Request the right letter
Contact your university’s records office or registry. Provide your correct name, matriculation number, programme, award and attendance dates. Include the recipient and its required wording if supplied, while leaving the institution to confirm what it can truthfully state.
Suggested request: “Please advise the procedure for an official letter confirming the medium of instruction for [programme/award, dates]. The receiving institution requires [instruction] and my application reference is [reference].”
Check the issued document
- Is your name and programme correct?
- Does it identify the institution and relevant study period?
- Is it issued by the authorised office?
- Does it follow the receiver’s delivery instruction?
- Can the receiver verify it if required?
Do not write a letter on copied university letterhead and add a signature yourself. If the wording is incomplete, request an authorised revision.
Can a lecturer issue it privately?
Ask the receiver which authority it accepts and the university which office issues the official statement. A personal recommendation may not serve the same purpose.
What if the receiver still requests IELTS or TOEFL?
Follow its current requirement or ask about a formal waiver process. Having obtained the letter does not oblige the receiver to grant a waiver.
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