Ask for a scholarship reference early and make it easy for the lecturer to decide whether they can support you. A useful request explains the award, the deadline and how the reference must be submitted.
Choose someone who knows your work
Select a lecturer or supervisor who can discuss specific academic performance, research or responsibilities. A famous name is less useful if the person has no evidence to write about you.
Check the award’s referee criteria first. Some programmes require academic referees; others accept professional references. Do not list someone without asking.
Email template
Subject: Reference request for [scholarship] — deadline [date/time zone]
Dear [title and name], I am applying for [award/programme] and would like to ask whether you would be comfortable writing a supportive reference. I studied [course/project] with you in [session]. The award assesses [brief criteria], and the reference must be submitted through [official method] by [deadline]. I can provide my CV, statement draft and a short summary of relevant work. Please let me know if you are available. Thank you for considering the request.
Send a small evidence pack
Once the lecturer agrees, provide the official criteria, your accurate CV, relevant work and submission instructions. Include dates and outcomes they can verify. Do not write a false assessment for them to sign.
Track whether the application system has sent its invitation. A referee may not receive a link until you complete a particular stage, so check the portal rather than repeatedly asking whether they have finished.
How should I remind them?
Send a brief reminder with the deadline and submission link, allowing reasonable time. Avoid daily messages unless a technical problem requires coordination.
What if they decline?
Thank them and ask another eligible referee. A clear early answer gives you time to find someone who can write with confidence.
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