A university exam timetable clash should be reported as soon as you confirm it. Do not assume the department has already noticed a conflict involving your particular mix of courses.
Verify the clash
Use the current official timetable and check for revisions. Record the course codes, dates, start times, venues and durations. A similar course title or an old draft timetable can create a false alarm.
Compare the two courses with your approved registration. If one is a carryover, identify the relevant department and level clearly.
Send an evidence-based report
Contact your adviser and the examination or timetable office through the official route. Provide a copy of the relevant timetable entries and approved registration, with unnecessary personal information hidden where possible.
Use this wording: “I am registered for [course A] and [course B]. The current timetable dated [date/version] places them at [times]. Please confirm the approved arrangement and whether I must complete any clash-report form.”
Follow up before examination day
Keep the acknowledgement and ask how a decision will be communicated. Continue monitoring official timetable revisions. When an arrangement is given, save it and verify that it applies to your own registered courses.
Do not independently decide to arrive late, sit a different paper or use a private arrangement with an invigilator. Follow the authorised examination instruction.
What if the times overlap only partly?
Report the full durations and venues. Even a partial overlap or impractical transfer between venues may require an official decision.
Can a class representative report for everyone?
They can help coordinate, but ensure your own course combination and registration are included where an individual report is required.
What if the clash appears after a late revision?
Report it promptly, quoting the new version and when you saw it. Keep the earlier timetable as context without treating it as the current instruction.
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